JUDICIAL ADMINISTRATIVE ASSISTANT for Justice G. Helen Whitener
Justice G. Helen Whitener is seeking a full-time Judicial Administrative Assistant
(JAA). This position works on a team with a judicial assistant, assigned chamber
law clerks, and externs to assist Justice Whitener in her work on cases, court
committees, and the community.
The JAA is the point person for communications and information flow between
Justice Whitener and the public, other Justices and their staff, staff in other
court departments, and the Administrative Office of the Courts. The JAA
develops communications and reporting techniques, procedures, and methods
that enable the Justice to be fully informed of activities and progress of the
Court and its Departments. The JAA assembles materials needed for casework,
meetings, and presentations; monitors deadlines; proofreads, cite checks, and
prepares all the assigned opinions for circulation and publication.
The JAA orients the Justice’s law clerks to policies and procedures; maintains
close working relationship with the Supreme Court Clerk, Reporter of
Decisions, Law Librarian, Commissioner, and Administrative Office of the
Courts departments and commissions staff.
This position’s duties and responsibilities include managing Justice Whitener’s
busy schedule; closely monitoring and promptly responding to communications
including emails, organizing and maintaining files; coordinating events such as
tours and meetings; and supervising the law clerks and judicial externs. The JAA
also assists with administrative duties including expense reports and tracking
the chamber’s budget.
In addition to administrative work, a significant part of the JAA’s time may be
spent helping with the court’s substantive casework. In collaboration with the
law clerks, the JAA may take on research and writing projects relating to cases.
The ideal candidate will actively participate in committees and groups of which
the Justice is a chair or a member.
Requirements, Qualifications, and Credentials
Education: A Bachelor of Arts degree in Business Administration, Public
Administration, or closely related field; or an Associate of Arts with a Paralegal
Experience: Two (2) years of experience as a legal secretary in a court
environment; or five (5) years of progressively responsible administrative
experience, four (4) years of which must be in a legal or court-related
environment with emphasis in accuracy and timeliness in document review and
The Preferred Candidate Will Have
Paralegal training and experience, plus significant administrative experience in a
legal or court-related environment.
Knowledge of Microsoft Office software, cloud storage, and common office
Knowledge of court systems, legal source materials, Shepardizing, Uniform
System of Citations, Washington Reports Style Manual, Chicago Manual of
Style, and Government Printing Office Manual.
Strong writing & analytical skills.
Experience working with people of diverse backgrounds and working on a
Ability to maintain confidentiality and exercise good judgment.
Ability to work on multiple projects simultaneously, manage time, and meet
Ability to work independently as well as collaboratively.
Salary and Benefits
$59,688 - $78,408 annually (Range 59) Depending on Qualifications
Benefits: Paid medical/dental, life insurance, and long-term disability
Leave: Paid vacation and sick leave benefits
Retirement: Employer contributions to state retirement benefits