JUDICIAL ADMINISTRATIVE ASSISTANT for Justice G. Helen Whitener

 

Description

 

Justice G. Helen Whitener is seeking a full-time Judicial Administrative Assistant

(JAA). This position works on a team with a judicial assistant, assigned chamber

law clerks, and externs to assist Justice Whitener in her work on cases, court

committees, and the community.

 

The JAA is the point person for communications and information flow between

Justice Whitener and the public, other Justices and their staff, staff in other

court departments, and the Administrative Office of the Courts. The JAA

develops communications and reporting techniques, procedures, and methods

that enable the Justice to be fully informed of activities and progress of the

Court and its Departments. The JAA assembles materials needed for casework,

meetings, and presentations; monitors deadlines; proofreads, cite checks, and

prepares all the assigned opinions for circulation and publication.

The JAA orients the Justice’s law clerks to policies and procedures; maintains

close working relationship with the Supreme Court Clerk, Reporter of

Decisions, Law Librarian, Commissioner, and Administrative Office of the

Courts departments and commissions staff.

 

This position’s duties and responsibilities include managing Justice Whitener’s

busy schedule; closely monitoring and promptly responding to communications

including emails, organizing and maintaining files; coordinating events such as

tours and meetings; and supervising the law clerks and judicial externs. The JAA

also assists with administrative duties including expense reports and tracking

the chamber’s budget.

 

In addition to administrative work, a significant part of the JAA’s time may be

spent helping with the court’s substantive casework. In collaboration with the

law clerks, the JAA may take on research and writing projects relating to cases.

The ideal candidate will actively participate in committees and groups of which

the Justice is a chair or a member.

 

Requirements, Qualifications, and Credentials

 

Education: A Bachelor of Arts degree in Business Administration, Public

Administration, or closely related field; or an Associate of Arts with a Paralegal

degree.

 

Experience: Two (2) years of experience as a legal secretary in a court

environment; or five (5) years of progressively responsible administrative

experience, four (4) years of which must be in a legal or court-related

environment with emphasis in accuracy and timeliness in document review and

production.

 

The Preferred Candidate Will Have

 

Paralegal training and experience, plus significant administrative experience in a

legal or court-related environment.

 

Knowledge of Microsoft Office software, cloud storage, and common office

equipment.

Knowledge of court systems, legal source materials, Shepardizing, Uniform

System of Citations, Washington Reports Style Manual, Chicago Manual of

Style, and Government Printing Office Manual.

Strong writing & analytical skills.

Experience working with people of diverse backgrounds and working on a

team.

Ability to maintain confidentiality and exercise good judgment.

Ability to work on multiple projects simultaneously, manage time, and meet

deadlines.

Ability to work independently as well as collaboratively.

 

Salary and Benefits

 

$59,688 - $78,408 annually (Range 59) Depending on Qualifications

Benefits: Paid medical/dental, life insurance, and long-term disability

insurance programs

Leave: Paid vacation and sick leave benefits

Retirement: Employer contributions to state retirement benefits